Automated Supplier Integration System
We developed an automated integration system for a distribution company to streamline their product data management and ordering processes with their main supplier. The solution transforms manual CSV-based data exchange into an automated system integrated with the client's warehouse management software (Comarch Optima).
Client
Retail
Services
Process optimization
Challenge
The client faced several operational challenges in managing their supplier relationship:
Manual processing of CSV files containing product information
Time-consuming product catalog updates
Complex management of warehouse receiving documents
Manual inventory level monitoring
Inefficient order creation process
Lack of visibility into data synchronization status
High risk of human error in data entry
Solution
We implemented a comprehensive integration system with the following features:
Data Integration Engine
Automated processing of various CSV file types:
Product catalog data
Order information
Shipping details
Real-time synchronization with Optima WMS
Automated product data updates
Intelligent data validation and error handling
Warehouse Document Management
Automated generation of goods receipt documents (PZ)
Inventory level updates
Stock movement tracking
Document archiving and retrieval
Historical data maintenance
Order Management System
Automated order generation based on inventory levels
Stock threshold monitoring
Order status tracking
Supplier communication automation
Order history maintenance
Web Interface
Secure user authentication
Real-time system status monitoring
Comprehensive activity logging
Historical data access
Error notification system
User-friendly dashboard
Monitoring and Reporting
Integration status tracking
Error logging and reporting
Activity audit trails
Performance metrics
Custom report generation
Result
The implementation delivered significant improvements across multiple areas:
Time Savings
Eliminated manual data entry for thousands of products
Reduced processing time for product updates
Faster order creation and management
Improved efficiency in document handling
Streamlined inventory management
Accuracy Improvements
Eliminated manual data entry errors
Improved product data consistency
More accurate inventory tracking
Better order accuracy
Reduced documentation errors
Operational Benefits
Automated warehouse document creation
Real-time inventory visibility
Streamlined ordering process
Enhanced supplier communication
Improved data management
Business Impact
Reduced operational costs
Improved inventory management
Better resource utilization
Enhanced supplier relationship
Increased operational efficiency
System Performance
Reliable data synchronization
Robust error handling
High system availability
Scalable solution
Minimal manual intervention required
The system has transformed a manual, time-consuming process into an efficient, automated workflow, significantly reducing operational overhead and improving accuracy. It continues to provide value through increased efficiency and reduced manual effort in managing the supplier relationship.