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Employee Absence Management System

The client, a large industrial manufacturer specializing in metal processing, with about 500 employees in various departments, needed to streamline their leave management process. The project involved creating a web application for submitting and approving leave requests, integrated with the existing HR system, Gratyfikant.

Client

Production Company

Services

Web Development

Challenge

The client faced several operational inefficiencies in their leave management process:

  • Paper-based leave requests were prone to getting lost or misplaced

  • Manual handling of documents required significant time from HR staff

  • Lack of transparency in the approval process

  • No centralized system for tracking leave statistics

  • Risk of miscommunication between employees and management

  • Time-consuming process of transferring approved leave requests to HR systems

Solution

We implemented a comprehensive digital leave management system with the following features:


Employee Portal

  • Digital interface for submitting various types of leave requests

  • Support for multiple leave categories (paid time off, unpaid leave, medical leave, etc.)

  • Real-time visibility of leave balances and request status


Approval Workflow

  • Multi-level approval system based on:

    • Company hierarchy

    • Leave type

    • Department structure

  • Automated routing of requests to appropriate approvers

  • Email notifications for all stakeholders


HR Integration

  • Seamless integration with the client's existing HR software (Insert Gratyfikant)

  • Automatic data synchronization

  • Elimination of manual data entry

  • Centralized database for all leave-related information


Analytics & Reporting

  • Comprehensive leave statistics

  • Department-wise absence tracking

  • Custom report generation capabilities

Result

The implementation delivered significant benefits for the client:


Efficiency Improvements

  • 100% elimination of paper-based processes

  • Reduced processing time for leave requests

  • Automated integration with HR systems

  • Minimized manual data entry requirements


Enhanced Transparency

  • Clear audit trail of all requests and approvals

  • Real-time status visibility for all stakeholders

  • Reduced disputes regarding leave requests

  • Improved accountability in the approval process


Risk Reduction

  • Eliminated risk of lost documentation

  • Reduced potential for unauthorized leave

  • Improved compliance with company policies

  • Better tracking and documentation of all requests


Cost Savings

  • Reduced administrative overhead

  • Decreased paper and printing costs

  • Improved HR staff productivity

  • More efficient resource allocation


The system continues to serve as a crucial part of the client's HR infrastructure, handling thousands of leave requests annually while maintaining high reliability and user satisfaction.

Contact

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Contact

Let’s Build something

Together, let's work on your problem and find the right solution.

Contact

Let’s Build something

Together, let's work on your problem and find the right solution.